reserving a block of hotel roomsThursday, May 22, 2014
Hi everyone! Today is another wedding post (to see all my wedding posts, click here). We have been making a lot of decisions lately -- but nothing really worth writing about. Since we last "spoke" we have reserved our rehearsal dinner space and I have been trying on wedding dresses! One thing we just accomplished was reserving a block of rooms for our out of town guests. I was not originally going to write about this, but it was such a pain in the @$$ that I decided to share my experience!
First, before you start calling hotels just be prepared to never actually get to talk to anybody. You will call a hotel and get put through to the front desk, who will transfer you to somebody, where you will leave a message and most likely never hear from them again unless you call back. Not kidding - this was my experience with five different hotels!
Second, you need to figure out what is important to you. The most important thing to us was to have a shuttle bus that would take our guests to and from the reception site. We did not want our guests to have to worry about a way to get home! We only considered hotels with a complimentary shuttle.
Here is a list of everything I made sure to ask about!
1. Price per room?
2. What amenities will be included for guests?
- Parking, breakfast, etc.
3. Is there a penalty for not booking enough of the reserved rooms?
- Some places require that 80-85% of the rooms you reserve must be paid for. This means that if you reserve 10 rooms and only 5 of them get reserved by guests you will be paying the cost of the remaining 3 rooms to make it so that 80% of the rooms are reserved. Others just say if 2 weeks out, the rooms are not reserved they become available to the public.
4. Can we add more rooms closer to the wedding date?
- We have a good guess of who all will need a room but we are not so sure how many people will share a room. We wanted to make sure that if we only reserved 10 rooms but we had 12 people call for a room, those extra 2 people would be given the same rate.
5. Anything for us if we book a certain number of rooms?
- Most hotels did not give anything here, but one told us that if we book the honeymoon suite $5 from each room reserved will go towards our bill. So 10 rooms booked = $50 off of our room rate for the night. Not huge, but every little bit helps!
6. Anything for us if we are rewards members? (Hhonors, Marriot Rewards, etc.)
- Again, most hotels do not give you anything here unless you are paying for the rooms or also having your wedding there. Still, it does not hurt to ask!
These are the main things I focused on when I spoke with the hotel representatives. I felt like I covered all the main topics and am very excited about our decision! I think we got a great rate for a room for our guests and I love that they will be able to get to and from the reception safely. We also booked a hotel without a penalty for only reserving a portion of our blocked rooms -- which takes a lot of stress away!
What things did I miss? Is there anything else you recommend asking? Let me know in the comments below!
Also, don't forget you can use code MEMORYOFUS at Enza for 40% off until 11:59 PM Monday and DARCY20 at White Plum for 20% off until May 28. And before you go be sure to enter the giveaway for a new phone or mac case from Clique Boutique!
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